Join our Talent Network
Skip to main content

Executive Administrative Assistant

Ashley Global Retail, LLC
Arcadia, WI, United States

Share:   share to e-mail
apply now  

Description

Company: Ashley Furniture Industries
Location: Brandon, Florida
Title: Executive Administrative Assistant 

Reporting directly to the EVP of North America Retail, the Executive Administrative Assistant provides executive support to department executives in addition to supporting functions, as needed, within the department. The Executive Administrative Assistant serves as the primary point of contact for internal and external matters pertaining to this division's executives and office matters. The Executive Administrative Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The role requires someone who is an extremely fast learner and excited to push themselves to excellence.

Responsibilities

  • Heavy calendar management for Senior Executives with the ability to pivot quickly and collaborate effectively with internal and external partners
  • Communicate with internal team members and external partners on behalf of the executives
  • Handle logistics for meetings, including booking conference room space, organizing agendas, preparing materials, taking notes/action items when required, and ensuring availability of attendees
  • Coordinate domestic and international travel arrangements ensuring tight schedules and agendas as requested; including commercial airline, rental cars, company cars, shuttles, hotels, etc. Collaborate with the travel department as needed regarding trips needing a Company jet and other special accommodations
  • Prepare expense reports and purchase requisitions including on-demand travel expense reports
  • Complete day-to-day administrative functions such as answering phone calls, organizing file systems, responding to department as well as internal and external requests, running errands, photocopying, handling mail, ordering supplies, etc
  • Research, create and maintain various reports and presentations for management for presentation to executives as well as other internal and external customers
  • Submit, review and approve travel and other expenses for the department, as needed
  • Uphold a very strict level of confidentiality for the executives and their teams
  • Arrange and execute team building activities, offsite, and social events
  • Capable of handling administrative ad-hoc projects as directed by the EVP and VP


Key Qualifications

  • Bachelor’s degree in Business or related field 
  • 5-10 years of experience supporting executive level management for large organizations 
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
  • Excellent leadership and professional presence. Experience handling confidential and sensitive materials with discretion.
  • Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members and external partners
  • Ability to work independently
  • Highly organized with strong communication skills and emotional intelligence
  • Ability to strategically multitask and prioritize projects
  • Project management experience is a plus

Share:   mail

Similar Jobs

Human Resources Intern

Arcadia, WI, United States

Customer Service Supervisor

Arcadia, WI, United States

Executive Administrative Assistant

Arcadia, WI, United States

Interior Design Internship

Arcadia, WI, United States

Interior Design Intern - Construction

Arcadia, WI, United States

Marketing Intern

Arcadia, WI, United States

Supply Chain Planning Intern

Arcadia, WI, United States

Supply Chain Planning Intern

Arcadia, WI, United States

Freight Logistics Specialist

Arcadia, WI, United States

Loss Prevention Specialist

Arcadia, WI, United States

Accounts Receivable Specialist

Arcadia, WI, United States

Mechanical Technician

Arcadia, WI, United States

Supply Chain Planning Analyst

Arcadia, WI, United States

Customer Service Supervisor

Arcadia, WI, United States

Product Quality Engineer

Arcadia, WI, United States

Senior Human Resources Generalist

Arcadia, WI, United States

Payroll Specialist

Arcadia, WI, United States

Refurbish Welder

Arcadia, WI, United States

Electro-Mechanical Technician

Arcadia, WI, United States

Documentation Specialist

Arcadia, WI, United States

Desktop Support Analyst

Arcadia, WI, United States

Interested in joining Ashley?

search jobs